Grant Coordinator

Department of Health and Human Services (DHHS)

Comprehensive Health Planner II

Opening Date: November 27, 2024 

Closing Date: December 12, 2024

Job Class Code: 5050
Grade:  26 (Pro/Tech)    
Salary: $56,264.00 - $78,998.40 per year

Position Number: 02000-4047    

Location: Augusta

This is a full-time position located in Augusta. This opportunity allows partial telework with management approval.

Maine CDC’s Infectious Disease Epidemiology (ID Epi) Program is looking for a Grants and Contracts Coordinator.  In this position, you will help oversee and manage the grants and associated contracts that support infectious disease surveillance.  Your responsibilities will include coordinating with: staff working on deliverables, the Maine CDC Grants and Contracts team, the DHHS Service Center, and the Division of Contract Management.  You will represent Maine CDC with contracted partners and will ensure that the ID Epi Program is meeting its federal obligations.  

Core Responsibilities:

As a key member of the ID Epi team, your core responsibilities will include:
•    Coordinate and participate in grant meetings
•    Track grant deliverables and ensure on time reporting to federal CDC
•    Monitor progress and ensure staff are meeting necessary timelines
•    Identify barriers to progress and work to eliminate them
•    Support grant writing and performance measure reporting
•    Monitor contract status, timelines, and ending dates
•    Draft new contracts, amendments, and modifications
•    Review and process invoices
•    Keep program director informed of any concerns that need escalation
•    Participate in and contribute to overall Infectious Disease Epidemiology Program planning and evaluation activities.
•    Additional duties as reasonably assigned.

Minimum Qualifications:

A Bachelor’s Degree in Public/Community Health, Health Administration, Health Sciences or Health Education; Public Administration, Government,  Social Work, or a closely related field and three (3) years professional experience in the  planning, development, coordination and/or evaluation of health programs or services -OR- an equivalent seven (7) year combination of education, training, and experience.
 
Preferred candidates will also have:
•    Excellent oral and written communication skills
•    Ability to gather, synthesize, and summarize a variety of information
•    Attention to detail and good time management skills
•    The ability to establish and maintain effective working relationships with a diverse group of internal and external partners
•    State Government procurement and contract management experience
•    Experience with grants, particularly any experience with U.S. CDC grants
•    The ability to be flexible and reprioritize during the workday
•    The ability to work as part of a team AND be an independent self-starter
•    Computer skills, including knowledge of Excel, PowerPoint, and finance software

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Agency information: 

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Application Information:

Please submit all documents or files in PDF format.

For additional information about this position please contact Sara Robinson, ID Epi Program Director, at (207) 287-4610.

*To apply, please upload a resume and cover letter with your application. 

To request a paper application, please contact Mandy.L.Harman@Maine.gov 

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.