Housing Grant Coordinator

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers.  The salary shown in the job description is the full range for this position from entry to later career.  

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

FLSA Status: Exempt             Safety Sensitive:   No               Level II Screening:  NO

Under the general direction of the Housing Manager, this position performs specialized professional and supervisory work involving administering and overseeing multiple federal, state, and local grant programs, contracts; monitoring all programs and ensuring compliance with specific rules, regulations, goals, and objectives established in the various grant programs. 

Responsibilities and Reporting During an Emergency Situation:

Essential Employees may be required to work during a declared emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Non-Essential Employees will not be required to work during a declared emergency. The employee’s Department Head will determine when the employee will be required to work.

Carries out supervisory responsibilities in accordance with the City’s policies and applicable laws. Responsibilities include assigning and directing work; and addressing complaints and resolving problems.

Perks and Benefits

• Free city-paid employee health coverage, additional for spouse or family
• 3 weeks Paid Time Off (sick & vacation)
• 13 paid holidays
• Pension plan & optional Deferred Compensation 
• City-paid life insurance
• Optional Vision, Dental, and Disability Insurance
• Tuition reimbursement
• On-site Gym facility
• And much more!

• Assists with ensuring adherence and compliance with all federal, state, and local laws, rules, and regulations that govern City grant programs. Ensures compliance with federal regulations including, but not limited to, Davis Bacon Labor Act, Fair Housing, Lead Based Paint Hazards, National Environmental Policy Act, and other requirements. Assist with the development of and modifications to policies and procedures documenting compliance of Housing programs with federal requirements.  
• United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program and the State of Florida State Housing Initiative Partnership (SHIP) program, and local grant programs in housing and community development programs. 
• Prepares reports, planning documents, fiscal forecasting, analysis, and other required materials, to include the HUD Consolidated Plan, Annual Action Plan (AAP), Consolidated Annual Performance and Evaluation Report (CAPER), and the SHIP Local Housing Assistance Plan (LHAP) and Incentive Plan. 
• Assists with set-up of CDBG projects and activities in HUD’s Integrated Disbursement Information System (IDIS); track accomplishments and generates required reports; creates, and monitors and reports on CDBG activity vouchers in IDIS; report on required data and other related requirements in other reporting systems. 
• Assists in the preparation of budget recommendations, as assigned. Analyzes and review budgetary and financial data. Assist with development of budget for entitlement awards and program income. Assists in the preparation of the City budget. Writes and prepares public notices and newspaper advertisements for citizen participation. Assist with other public notice requirements. Assists with writing and preparing grant-related agenda items for City Council meetings.  
• Assists with the implementation and compliance monitoring of federal, state, and local program policies and procedural requirements for Housing grants, consultants and/or contractors including, but not limited to Build America Buy America (BABA) Act. Assists with oversight of Section 3 compliance, monitoring and reporting requirements.  Assists with compliance monitoring and reporting requirements for Davis Bacon and other labor requirements.
• Prepares scope of work, prepares and issues NTP, monitors contract compliance, payments, and monitor agreement timelines. Reviews and approves payment invoices. 
• Maintain close relationships with local, state, and federal agencies in affordable housing, redevelopment, and environmental areas. 
• Work closely to collaborate with city partners, non-profit organizations, and local institutions to implement housing and community development opportunities. 
• Coordinate program activities with other agencies/departments and advisory boards. 
• Supervise employees including Housing Assistance Specialist, and Housing Rehabilitation Specialist.
• Assist in administrative and personnel functions including staff recruitment and selection, performance evaluations, training and development, coaching, assigning work, progressive disciplinary process including termination, and adherence to City of Fort Myers personnel policies.
• Provides data analysis and statistics for federal and state reporting, grant funding applications, and community awareness.
• Assist in developing and maintaining the operational systems including policies and procedures and monitors adherence to rules and regulations; interprets polices, federal regulations, and laws.
• Performs related work as assigned.

KNOWLEDGE, SKILLS AND ABILITIES 

• Requires a valid driver’s license with an acceptable driving record.
• Ability to deal tactfully and effectively verbally and in writing with subordinates, other City employees, City officials, representatives of other jurisdictions and agencies, elected officials, and the public.   
• Ability to present ideas, findings, and conclusions clearly and concisely in oral and written form.
• Strong customer service skills and ability to foster those principles in staff.
• Proficient in word processing, spreadsheets, presentation software, housing software, etc.
• Requires mathematical skills in calculation of budget needs.

• Requires any combination of education and/or experience equivalent to a Bachelor's Degree in Real Estate, Economics, Economic Development, Public Administration, Business Administration, or a closely related field and five years of progressively responsible experience in related work, including supervisory or management experience.

PREFERRED QUALIFICATIONS 

• Masters’ degree.

This work typically requires the following physical activities to be performed.  

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching. 

• Climbing – ascending, descending ladders, stairs, ramps, requires body agility. 

• Reaching – extending hands or arms in any direction.

• Repetitive Motion – substantial movements of wrists, hands, fingers. 

• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. 

• Standing – for sustained periods of time. 

• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back. 

• Talking 1- expressing ideas by spoken word 

• Crouching – bending body forward by bending leg, spine. 

• Feeling – perceiving attributes of objects by touch with skin, fingertips. 

• Fingering – picking, pinching, typing, working with fingers rather than hand.

• Grasping – applying pressure to object with fingers, palm. 

• Handling – picking, holding, or working with whole hand.

• Hearing 1 – perceiving sounds at normal speaking levels, receive information. 

• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.

• Visual Acuity 2 - color, depth perception, field of vision.

• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.

• Hearing 2 – receive detailed information, make discrimination in sound. 

• Kneeling – bending legs at knee to come to rest at knees.

• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back. 

• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning. 

• Walking - on foot to accomplish tasks, long distances, or site to site. 

Work performed is primarily: 

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

WORK ENVIRONMENT

• Occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop; kneel; crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 10 pounds.
• Contact with internal and external customers, vendors, outside agencies and the general public.  
• Works in an office environment and sits for long periods of time.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.   Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.